VENDOR GUIDELINES - 2020 FESTIVAL
Please note---BOOTH SPACE AND OR REGISTRATION IS NOT CONSIDERED COMPLETE UNTIL PAYMENT IS RECEIVED IN FULL AND ALL APPLICABLE DOCUMENTS HAVE BEEN SUBMITTED.
Applications are only valid upon receipt of payment in full for the space. Vendors are not permitted to share space without expressed approval of the Festival Director. Priority booth placement will be as- signed on a First-Come, First-Served basis.
Vendors who carry general liability insurance need to submit a Certificate of Insurance naming the following: Silicon Valley Pride and their respective agents, employees, volunteers, board of directors, and the City of San Jose, as additional insured parties in the amount of one million dollars. Those without insurance will be required to sign a waiver. All food vendors must carry insurance.
Permits and Licenses
All participants shall supply their own permits and licenses, valid auto insurance and liability insurance. A copy of these permits and licenses shall be submitted with the booth application. All sellers must possess a resale number, collect taxes and be responsible for all of their own sales and collections. Applications are not complete without a copy of your seller’s permit.
Booth structures must be ordered through Silicon Valley Pride on the registration form. Vendors may bring and setup their own tent structures. Tables and chairs will be available for rental as well, however vendors are allowed to bring in these items. If you will provide your own structure, please contact us to discuss prior to submitting your application.
Electricity and Lighting
Electrical power is provided for all participating in the Night-Festival. Candles are not allowed. Limited additional electricity is available only if ordered on your booth application and approved by the festival director. Generators are not permitted!
Only items pre-approved by Silicon Valley Pride may be sold at the festival. This includes nonprofit organizations. All sellers must have a valid/current seller’s permit with the State of California’s Board of Equalization. Violators are subject to removal from the festival. Booth space may not be assigned, sold, traded or shared without previous arrangement. Anyone selling items that do not match your description listed on your application will be asked to leave the festival without a refund. Only food vendors are permitted to sell or distribute food products or beverages, including water.
Photo Requirements of Goods
Artisan and business/commercial booths must submit several color photos of booth with sellables on display. Food booths must submit a menu with pricing. Physical or electronic formats are accepted. Festival management will be auditing goods sold to ensure compliance.
Only items pre-approved by Silicon Valley Pride may be sold. Please submit your menu and prices with your booth application. Presence of non- approved items may result in your dismissal from the festival.
Health Permits are required for all food/concessions. Restaurant and other event permits are not valid for this festival. You may obtain a health permit from the Santa Clara County Health Department. You must follow all Health Department rules and regulations. Failure to comply will result in your dismissal from the festival.
If you wish, Silicon Valley Pride will obtain the necessary permit on your behalf and pass the cost to you without mark-up. Please contact SV Pride directly to arrange this service.
Each participant is responsible for the condition of their space during and after the event. All participants may be held financially accountable for damages done to space and/or rented equipment, as well as, leaving a large amount of trash behind.
Unless otherwise authorized, Silicon Valley Pride reserves the exclusive rights to the use of its names, logos, themes, and symbols thereof.
Photographs and Grant of Rights
The Vendor and all Vendor Participants grant Silicon Valley Pride the right to take still or moving photographs, video, digital, audio, or other recordings (“Photographs”), and to reproduce, display, distribute, perform, digitize, transmit, broadcast and otherwise use those Photographs, in any and all media and manners now known or hereafter discovered throughout the world in perpetuity in whole or in part, modified or altered, either by themselves, or in combination with other photographs or materials, The Photographs may be used by Silicon Valley Pride for any purposes whatsoever including, without limitation, all promotional and advertising uses, on its web site, and for other purposes. The Vendor expressly agrees to inform its Vendor Participants that they are granting these rights in consideration of the opportunity to participate in the Celebration. The Vendor hereby forever releases and discharges Silicon Valley Pride from any and all claims, actions and demands arising out of or in connection with the use of the Photographs, including, without limitation any and all claims for invasion of privacy, publicity rights, defamation, trademark rights, and all other rights. The Vendor waives all rights to royalties, license fees, or other compensation related to the use of the Photographs.
Disclaimer & Indemniﬁcation
Silicon Valley PRIDE, any of their contracted vendors, their employees, and board members shall not be held responsible for any depreciation or loss of any kind, including theft, physical violence, elements of nature or other causes, however they may originate. Silicon Valley PRIDE will supply night security, the participants may, at their own expense employ additional watch persons, with the approval of Silicon Valley PRIDE and shall work under the direction of Silicon Valley PRIDE hired security.
All orders are final. There will be no refunds for cancellation.
2020 Version - March 2020